workflow guide
Use TimeToPost drafts and one approval queue to centralize approvals, and combine simple external steps when clients cannot log in. This page explains the closest verified TimeToPost workflow and practical ways to get sign-off without implying unsupported native client portals.
how it works
TimeToPost holds every draft in a single approval queue until a human approves, then publishes to the selected channel at that account's best time. That central queue is the verified starting point for any agency approval workflow.
If a client cannot or will not log in to TimeToPost, agencies commonly handle external approvals outside the platform and then confirm the final copy back in the queue. This approach keeps scheduling and publishing centralized while respecting client access limits.
compare approaches
Internal approvals use TimeToPost as the single source of truth. Drafts live in the one approval queue until a team member approves and triggers automated publishing. That keeps scheduling, captions, and assets in one place.
For external client review without platform access, add a simple handoff step. Export the draft content to an email or shared document for client sign-off, then paste any edits back into the TimeToPost draft and finalize in the queue.
step-by-step
Draft in TimeToPost, prepare a client-ready package, get external approval, then finalize in the approval queue. Each step is focused on minimizing back-and-forth and keeping the final publishing action inside TimeToPost.
Use clear version names or dated filenames when you send material to clients. That makes it easy to reconcile edits and reduces the risk of overwriting the approved draft when you paste changes back into TimeToPost.
best practices
Keep client packages concise, show the proposed publish window, and highlight editable fields. Clear packaging shortens review cycles and reduces ambiguity when edits are pasted back into the platform.
Set internal roles for who moves a client-approved draft from external sign-off into the TimeToPost queue. A single final approver reduces duplicate edits and ensures the published post matches the client-approved version.
availability note
TimeToPost provides a single approval queue for drafts and publishes approved posts to supported channels at the account best time. That queue is the verified mechanism for capturing the final human approval before publishing.
TimeToPost does not provide a native no-login client portal for external reviewers. If you need client sign-off without adding accounts, use an external approval method such as email, PDF, or a shared document, then finalize the approved copy back in the TimeToPost queue.
publishing
After a human approves a draft in the queue, TimeToPost publishes to the selected social accounts at their best times. Confirm the channel when you prepare the client package so the client knows where content will appear.
TimeToPost publishes to Instagram, TikTok, and X. If you have additional destinations, plan how those will be handled in your agency workflow before seeking client approval.
Questions for this workflow
No. TimeToPost does not provide a native no-login client portal. The closest verified workflow is to prepare drafts in TimeToPost, use the platform's single approval queue for final internal approval, and handle external client sign-off outside the platform before marking the draft ready in the queue.
Yes, but approvals must be gathered outside TimeToPost. Collect client sign-off by email, shared document, or PDF, then paste any final edits back into the TimeToPost draft and complete the internal approval in the single queue.
Once a draft receives human approval in the single queue, TimeToPost will publish the post to the chosen account at that account's best time. Supported live channels include Instagram, TikTok, and X.
Use dated filenames or version tags when you send materials to clients and note the version in your external approval message. When the client approves, paste the approved text and assets back into the draft in TimeToPost and record the approval date in your internal notes before final approval.
Start with the workflow above, keep the human review gate, and adapt the cadence to the accounts you actually operate.
Start a review-first workflow